Week 1 - Ruth-Ellen Danquah

1

The Time Capture

First, let’s get honest about where your time actually goes. Don’t think about what you “should” be doing — capture what you actually did this past week.

💡 Why this matters

Most of us drastically underestimate how much time we spend on tasks we shouldn’t be doing. This exercise reveals the hidden hours — the ones your brain conveniently forgets about.

Your tasks from the past week

🪞 Reflection

What pattern do you notice about where your time is going?

What story have you been telling yourself about why you can’t let go of the draining tasks?

If you reclaimed those draining hours, what would become possible that isn’t possible now?

2

The Delegation Matrix

Now let’s sort your tasks. Not everything that drains you should be delegated — and not everything that energises you should be kept.

💡 The sorting principle

We’re looking for tasks that: (1) drain your energy AND (2) someone else could do. These are your delegation gold. Tasks that drain you but only you can do? Those need a different solution.

🎯 DELEGATE

Drains you + Someone else could do this

🤖 AUTOMATE / SYSTEMATISE

Repetitive + Could be templated

💚 KEEP (Your Genius Zone)

Energises you + Only you can do this

🗑️ ELIMINATE / QUESTION

Does this even need to be done?

Tasks have been auto-sorted based on your energy ratings. Review and mentally note any you’d move.

3

The “Only I Can Do This” Audit

This is where your brain will lie to you. For each task in your “Keep” quadrant, we’re going to pressure test it.

🧠 The perfectionism trap

“Only I can do this” is often code for “Only I can do this the way I want it done.” That’s not the same thing. Someone else doing it 80% as well as you — but freeing you to do something more valuable — is usually the better trade.

🪞 The honest questions

If you were hit by a bus tomorrow, would this task get done?
Are you the only one who can do it, or just the only one who has?
What would need to be true for someone else to handle this?
Is your attachment to this task about quality — or control?

4

The Reclaimed Time Vision

Before we build your hit list, let’s get clear on WHY you’re doing this. What would you do with 10 extra hours a week?

💡 Why this matters for your brain

Delegation feels like loss if you don’t have a compelling vision for what you’ll gain. Your nervous system needs to know: “I’m not just giving up control — I’m making space for something better.”

If I had 10 more hours a week, I would…

Think about: strategic work, creative projects, relationships, rest, things you’ve been putting off

The ONE thing I’d prioritise with that time:

What will it cost me if I DON’T reclaim this time?

Be honest. What are you sacrificing by staying stuck?

5

Your Delegation Hit List

Here it is — your prioritised list of tasks to delegate. These are the hours you’re getting back.

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Hours to reclaim

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Tasks to delegate

🎯

Your Delegation Hit List

📌 Your homework for Week 2

Choose ONE task from this list — ideally the one that would feel most liberating to release. In our next session, you’ll use the 4 Gates framework to delegate it properly.

The task I’m committing to delegate in Week 2:

Remember why you’re doing this:

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