Vague emails cost you energy.
Moving goalposts cost you more.
ClearTask decodes vague emails, drafts a reply that tracks what was agreed, and helps you protect your capacity when priorities shift. One click. The sender does the clarifying — not you.
The goal isn’t inbox zero. It’s knowing what was asked, tracking what’s agreed, and having the record when goalposts move.
Available on the Chrome Web Store · 5 free clarifications/month · No card required
The cost of vague communication isn’t just time.
It’s what happens when there’s no record of what was agreed.
Many workplace tasks land without one
So when it’s “late,” whose fault is it? The person who never set a date — or the person who didn’t ask for one?
Email is a major drain on knowledge work
Research consistently shows email takes hours per day. If even part of that is rereading, decoding, and composing careful replies — that’s energy you don’t get back.
Of what was actually agreed
No documented deadline. No confirmed scope. Just a memory of a conversation that two people remember differently.
You: “Follow up” how? By when? Five months later your manager asks “was that not a priority?” — but nobody said it was a priority at the time. No record. No defence.
📌 Core Ask: “Follow up” and “get something moving” are not specific actions
📅 Deadline: ❌ Missing
💬 Reply ready: “I’ll email their contact to propose a catch-up call by Friday. To fit this in, I’ll push the quarterly report review to next week — flag if you’d rather I prioritise that.”
🔒 Agreement tracked on send
You: One click. Reply sent. Agreement documented. When priorities shift, you’ve got the record.
Three protection layers.
One click to activate all three.
Know exactly what’s being asked
ClearTask scores every email against five clarity elements: Core Ask, Line in the Sand (deadline), End State (what done looks like), Action Blockers, and Reconnect Point. You see what’s clear, what’s vague, and what’s missing — in seconds.
Send a reply that tracks the agreement
The reply confirms what you understood, proposes deadlines where none existed, surfaces trade-offs, and sets a check-in point. One click to send. That’s your documented record of what was asked and what you committed to.
See the real cost of every new ask
When a new task arrives, ClearTask shows what you’d need to move to make room — and includes it in your reply. Your manager sees capacity, not excuses. Existing commitments don’t silently slip.
Smart inbox flagging Coming Soon
This is a planned future feature and is not included in the current Chrome extension. In v3.1.1, ClearTask only analyses an open Gmail email when you manually click “Clarify.”
Same inbox. Different outcomes.
Before: You reread it three times, still aren’t sure what’s being asked
After: A clarity score tells you instantly if you can act or need to clarify first
The C.L.E.A.R. framework checks five elements in every email. You see what’s present and what’s missing — in seconds, not minutes.
Before: You reply “sure, I’ll sort it” — and there’s no record of what “it” was
After: Every reply creates a documented record of what was agreed
What was understood, agreed, deprioritised, and expected — all confirmed in writing. When priorities shift, you’ve got documentation, not a he-said-she-said.
Before: You say yes, then silently drop something else to make room
After: Your reply names the trade-off — so the sender makes the call
“To fit this in, I’ll move X to next week — flag if you’d rather I prioritise that.” Your manager sees capacity, not excuses.
Before: You’re told “I thought you were handling that” in a meeting
After: You pull up the agreement log and show exactly what was agreed
Date, scope, deadline, what you deprioritised to make room. All searchable. All timestamped. All from one click per email.
Less cognitive fuel burned.
More energy for the work that matters.
Documented record by default
ClearTask creates a documented record of what was understood, agreed, deprioritised, and expected — before work begins. That’s your evidence trail when goalposts move.
Neuroaffirming by design
Built by a neurodivergent founder with ADHD, OCD, dyslexia, and dyspraxia. No shame, no deficit framing. If vague emails drain you — this does the decoding so you don’t have to.
Life Balance Dashboard
Track commitments across Work, Life Admin, Relationships, and Self. See when work is crowding out what matters — before burnout arrives.
Privacy-first, always
ClearTask only analyses an open Gmail email when you click “Clarify.” Agreement records stay locally in your browser. Hosted AI requests are processed through ClearTask’s AI service; BYOK requests use your chosen AI provider.
Direct integration — one-click export
Via email-to-task — works with any tool that accepts email forwarding
I used to reread emails five times before I understood what was being asked. Then I’d do the work, and the goalposts would move. ClearTask doesn’t just decode — it tracks what was agreed. That changed everything.
— Early beta user
The maths.
If vague emails cost you even a small amount of time each day — rereading, decoding, composing careful replies, chasing missing details — that adds up to hours every month.
For most knowledge workers, those hours are worth more than the cost of the tool. And that’s before you count the cost of a single misunderstood commitment: the missed deadline, the awkward meeting, the performance review where someone says “I thought you were handling that.”
ClearTask Pro costs £7/month. One clearly-tracked agreement on something that mattered pays for itself. Everything after that is time — and energy — you get back.
Simple pricing. AI included.
Try the C.L.E.A.R. framework with 5 hosted clarifications per month. No card required.
- 5 hosted clarifications per month
- Hosted AI included within the free monthly limit
- C.L.E.A.R. clarity scoring
- Agreement-tracking replies
- Task capture + export
- Gmail support
300 clarifications/month. Full capacity system. AI included.
- 300 hosted clarifications per month
- Agreement log — searchable record
- Trade-off surfacing in replies
- “What Might Slip” capacity warnings
- Life Balance Dashboard
- One-click export to Todoist, Asana, Calendar
- Priority support
🔑 Optional BYOK mode: Already have a Claude or OpenAI API key? You can use your own key in Settings for usage through your own AI account.
ClearTask for Teams
Aggregate clarity scores, agreement audit trails, and manager dashboards. Know which senders create the most ambiguity — and fix it at the source. Join the waitlist for early access.
Join the waitlist →UK Employee? Access to Work may fund this.
Access to Work can fund specialist equipment and assistive software for disabled and neurodivergent employees. ClearTask is positioned as workplace communication and task-clarity support software. We provide a quote and support letter you can include with your application or share with your assessor.
- 3-year ClearTask Pro licence
- AI processing included — no API key needed
- Up to 750 clarifications per month
- Single invoice for your AtW claim
- Letter of support for your application
- Workplace-focused wording for assessors and employers
£11/month equivalent · AI included
Generate My AtW QuoteAtW funding is not guaranteed. Approval depends on individual workplace need.
Generate your ClearTask AtW quote
This creates assessor-friendly quote wording for ClearTask as assistive software supporting workplace communication clarity, task understanding, and cognitive load reduction.
Quick answers.
C.L.E.A.R. stands for:
- Core Ask
- Line in the Sand
- End State
- Action Blockers
- Reconnect Point
The framework was developed by Ruth-Ellen Danquah and informed by established research on goal clarity and delegation, psychological safety, workload visibility, structured communication, and task accountability.
Related research and models include SMART Goals (Doran, 1981), Google’s Project Aristotle research on team effectiveness, delegation research from Harvard Business School and Gallup, and workplace communication research from McKinsey and Michigan State University.
Every reply ClearTask drafts confirms what was understood, proposes deadlines, and states any trade-offs. When you send it, that becomes a timestamped record of what was asked and what you committed to. If priorities change later, you have documentation — not a he-said-she-said. It’s the same thing a good project manager does when they send a “just confirming from our call” email. ClearTask automates that instinct.
No API key is required for the free hosted allowance or Pro plan. The free plan includes 5 hosted clarifications per month. If you already have a Claude or OpenAI API key, you can use BYOK mode in Settings and run ClearTask through your own AI account.
Pro gives you 300 hosted clarifications per month, plus the full capacity system: searchable agreement log, trade-off surfacing in replies, Life Balance Dashboard, capacity warnings, task capture, and priority support. The free plan includes 5 hosted clarifications per month.
ClearTask only analyses an open Gmail email when you manually click “Clarify.” Agreement records are stored locally in your browser. In hosted mode, selected email content is sent to ClearTask’s AI processing service to generate the requested clarity analysis and reply draft. In BYOK mode, requests use your chosen Claude or OpenAI API key.
Not at all. ClearTask is built with neurodivergent needs in mind — minimal cognitive load, clear structure, capacity protection — which means everyone benefits. If unclear emails cost you energy, or if you’ve ever been held accountable for priorities that were never defined, this is for you.
Yes. Cancel in one click. You keep access until the end of your billing period. No questions asked.
The next vague email is already on its way.
Will you have a record of what was agreed?
Install ClearTask now. The first 5 hosted clarifications each month are free. No card required.
🔒 User-triggered analysis · 5 free clarifications/month · ⚡ Installs in 10 seconds · 💳 No credit card needed